Faculty and Academic Staff Handbook
19th Edition, 2008
Chapter IX: Services and General Information
9.7 University Property
It is the responsibility of every employee to protect the property of the University.
Equipment or supplies owned by the University shall not be used or loaned for the
personal use of individual citizens, the faculty and staff, or any employee. If an item is
broken or no longer reparable, please contact the Purchasing Department for disposition
instructions.
9.7.1 Protection of University Property
All employees are expected to cooperate in the following manner:
a. Turn off unneeded lights.
b. Close windows before leaving for the day.
c. Lock laboratories, tech cabinets, and tech classrooms when not in use.
9.7.1.1 Fire and Safety Regulations
http://www.uwrf.edu/public-safety/
a. Enforce regulations pertaining to fire and safety hazards.
b. Smoking is not permitted in any University facility, nor is it permitted within 25
feet of any building entrance.
c. Parking is permitted only in designated areas. Applications and regulations are
available from the Office of Public Safety.
d. Instructors conducting laboratories, studios, or teaching in situations presenting
any hazard are responsible for using and compelling the students to use all
necessary protective devices and should be present at all times. Individuals
responsible for a given area are legally liable.
e. Investigate any campus situation which appears questionable when no other
responsible person is on hand.
f. Report fire, accident, or maintenance hazard or problem to an administrative
officer.
9.7.1.2 Lock and Key Policy
There is a lock and key policy established for the University:
http://www.uwrf.edu/administration/policies/ad_pol/adpol10.html
In general, the policy provides employees with the necessary key or keys so as to have
access to their areas of employment. Keys must be signed for at the time of issue at
Facilities Management. Upon departure from the University, all University keys must be
returned to Facilities Management and a receipt received. All personnel are reminded that
they are not to allow students to use keys or to unlock doors to admit any group for which
the employee is not or will not be responsible.
9.7.1.3 Maintenance Work Requests
http://www.uwrf.edu/facilities-management/workorders.html
Work order request forms may be obtained on line (above web address) and should be
completed for each work order desired. (In the event of an emergency, requests may be
accepted by telephone, 3821.) Requests may be submitted at any time and should be
directed to Facilities Management.
9.7.2 Disposal of State Property
Under no circumstances will State of Wisconsin property be disposed of without prior
approval of the Surplus Disposal Officer. The Director of Purchasing has been delegated
that responsibility.
9.7.3 Purchases of Equipment and Consumable Supplies
The Wisconsin State Statutes prohibit any member of the faculty and staff from making
direct purchases for or on behalf of the University without an official purchase order
signed by the Director of Purchasing. Certain individuals are issued a procurement card,
and those using a procurement card may make selected purchases without an official
purchase order. For orders when a procurement card may not be used, Faculty and staff
should submit a Purchase Requisition (Form P2) for approval and submission to the
Purchasing Services Department.