Faculty and Academic Staff Handbook
19th Edition, 2008
Chapter VII: UWS and UWRF Policies
7.16 Non-Owned Property On Campus
Normally, anyone having personal property on campus or property used in projects off
campus is expected to provide his or her own insurance coverage on such property.
7.16.1 Employee Property
Under specific situations or circumstances, the University will accept responsibility of a
limited nature for the equipment while it is in the University's care, on University
premises or being used exclusively on University business at the time. "Limited nature"
means coverage and conditions would be similar to that which the University obtains for
its own property of like kind.
7.16.2 Non-Employee Owned Property
Property from outside organizations usually has specific requirements regarding the
University's responsibility for the equipment. If a formal lease or contract is not in effect
or if the requirements for responsibility are not specific, the University may accept
responsibility for the items on loan or lease. Contact the Risk Management Department
for further information as needed.
7.16.3 Direct Payment of Personal Property Losses from
Department Funds
Individuals, both employees and non-employees, occasionally experience property losses
or damage to personal property and clothing while in the performance of official duties or
while personal property is in the custody of the University of Wisconsin and its
employees. It is necessary to delineate the policy and procedures by which an individual
may be reimbursed when the loss or damage is not covered by insurance. Approved claim
payments may now be charged to departmental funds. When damage to personal property
of others occurs for which the University of Wisconsin is responsible and for which no
coverage is available, University departments may authorize the individual to submit a
claim against departmental funds for reimbursement of the damage or loss. Contact the
Risk Management Department for further information as needed.
