Faculty and Academic Staff Handbook
19th Edition, 2008
Chapter V: Compensation Procedures and Issues
5.7 Vacation For Annual Appointees - Procedures
Faculty and academic staff members who hold annual appointments and qualify for
participation in the Wisconsin Retirement System will earn 22 vacation days per fiscal
year (July 1 - June 30). For less than full-time appointments, vacation earnings will be
prorated. A full month's credit is allowed for beginning on or before the 15th day of a
month; no credit is allowed for beginning on the 16th of a month or later.
Vacation may be anticipated for the fiscal year. Any termination will require an
adjustment in the final salary check if vacation taken exceeds the vacation earned.
Staff are encouraged to use vacation leave in the year it accrues. Where circumstances
validate the need, twenty-two days (pro-rated for part-time employees) may be carried
over into the next fiscal year. Any carryover must be used by the end of that fiscal year.
Any carryover not used within the time limit will be forfeited.
Beginning with the fiscal year starting July 1, 1993, staff who have completed ten or
more years of State of Wisconsin service in appointments earning vacation or as
unclassified University participants in the Wisconsin Retirement System, may, at their
option, reserve up to 5 days of vacation each fiscal year (or a prorated number of days for
staff employed less than full-time) in an Annual Leave Reserve Account.
The total
number of days accumulated in an Annual Leave Reserve Account may be used at any
time but is subject to work load demand of the employing department.
Annual pay basis staff terminating their employment with a UW System institution shall
receive a lump sum payment for vacation credits accrued or accumulated in an Annual
Leave Reserve Account which remain unused at the date of termination.